HSEQ – Safety, Quality and Environmental Management System

Improve your fleet’s SMS Code compliance with a digital document management system built for HSEQ needs. SQEMS allows you to centrally manage forms, manuals, and procedures with full version control and seamless sharing across your entire organization.

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SQEMS
WORKFLOW

How Does It Work?

STEP 1

Form Reminder

STEP 2

Form Filling And Attachments

STEP 3

Form Approval

STEP 4

Data Examination

STEP 5

Workflow Completion

Key Features and Capabilities of SQEMS

Things That You May
Do with SQEMS & HSEQ

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ISM Forms

You may define your ISM forms by categorizing them and manage their revisions. Also, you may manage the filled forms easily by selecting the responsible crew and period.

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ISM Manuals

Define an unlimited number of manuals and transfer them to the entire fleet or specific types of ships. Use version control to make revisions on manuals. The search function allows you to easily find the information you need by entering keywords related to the manual.

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Ship Manuals and Their Specific Plans

You may add the manuals and plans that are specific to the ship in the system as attachments and enable them to be shared with the fleet.

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ISM Forms (Safety)

YIt is a version of ISM forms that is logged in with a password. In this way, you may prevent easy access to sensitive information.

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ISM Manuals (Safety)

It is a version of ISM manuals that is logged in with a password. In this way, you may prevent easy access to sensitive information.

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Circular

You may add circular documents to the system by categorizing them and enable the transfer of them to the entire fleet or ships that you will specify.

Tailored Workflow Solutions

Customizable Workflows

By means of the approved workflow that is established in line with the
needs of your company, ensure that the forms that are periodically filled
in by the ship are submitted to the approval of the relevant department
or the staff in charge in the office.

Thanks to the feature named ‘forms pending approval’, never forget
these forms that are pending approval. Prevent problems caused by
unapproved records in inspections.

Real-Time Alerts & Notifications

E-Mail Notifications

Receive e-mail notifications as often as you wish for the ISM forms that
must be filled periodically and be informed of the forms that are overdue
or fall due soon for each ship in the fleet.

When you are unable to access the software, by means of these e-mail
notifications, ensure that your company meets the ISM requirements.

Cutting-Edge Digital Tools

Advanced Features

Optimize your time with SQEMS’s advanced digital document
management features:

  • MS Word and Excel style editors
  • MS Outlook style unread ISM forms list
  • Advanced search for ISM forms and manuals
  • Detailed filtering and sorting
  • Integration with PMS and operation management systems
  • Document attachment for digital forms
  • Print capability for all ISM forms and manuals

Other Products

Finance

Keep track of your current financial situation by efficiently managing your budget, expenses and current accounts. Organize all your assets and liabilities to ensure regular and trouble-free cash flow.

Purchasing

Manage the fleet’s purchasing process end to end and control your OPEX. The system helps you create requisitions, manage budgets by avoiding incorrect purchases, and ensure materials are in the right place at the right time.

SQEMS

Digitally manage all forms and documents for your company and fleet to complywith the SMS Code. SQEMS is a digital document management system that provides version control for forms and manuals, allowing easy sharing with the entire fleet.

Safety

Maximize occupational safety and minimize risks for accident free voyages. Boost zero-finding inspections through shared best practices. Ensure compliance with safety standards, prevent accidents, generate ISM reports, and conduct root cause analyses.

PMS

Prevent unplanned jobs from disrupting your fleet. Our maintenance system ensures efficient management of all repairs and maintenance, with user-friendly and customizable features that simplify planning and scheduling.

FAQ

SQEMS by Micromarin helps maritime companies comply with the ISM Code by centralizing safety, quality, and environmental management. As part of our ship management software, it ensures fleet-wide compliance with international regulations.

Micromarin’s HSEQ software offers compliance tools for the ISM Code, enabling ship operators to document and manage safety incidents, audits, and inspections. It integrates with modules like Planned Maintenance System and Crewing Management, forming a key part of an efficient ship management ecosystem.

Absolutely. HSEQ is designed to work hand-in-hand with other modules such as Certificates Management , Technical Management, and Procurement. This integration enhances data sharing across departments and ensures a holistic approach to fleet safety and compliance, reinforcing Micromarin’s position as a leading provider of integrated ship management software.

Environmental management is critical due to stricter international maritime regulations and increasing pressure for sustainable operations. SQEMS includes tools for managing environmental Key Performance Indicators, emissions reporting, and waste management. When used as part of a complete ship management software suite, it ensures that shipping companies stay compliant and environmentally responsible.

Yes, HSEQ is scalable and adaptable, making it ideal for a wide range of vessel types—from cargo ships to tankers—and for fleets of all sizes. Whether you’re managing a small operation or a large commercial fleet, Micromarin’s HSEQ system fits seamlessly into your ship management software strategy, working alongside other modules like Key Performance Indicators Analytics, Safety Reporting, and Crew Training.